5 tips for community groups using the Gather My Crew app 

The Gather My Crew app is a simple and powerful way for community groups to coordinate practical support for a member going through a tough time. Whether you’re part of a book club, a running group, Rotary, or any other community group, anyone can get a crew together quickly. Here are 5 things to keep in mind. 

1. Always check with the person first 

No crew gets set up without the person’s permission. Have a simple conversation. Let them know the group would like to help coordinate some support and ask if they’d be comfortable with that. Reassure them that they’re in control of the tasks that get listed, who gets invited, and who sees what. 

2. Check whether they already have a crew 

They might already have a Gather My Crew account set up by someone in another part of their life. If they do, offer to join it rather than starting a new one. If they don’t, ask whether they’d like to set it up themselves or whether they’d prefer someone to do it for them. 

3. Nominate a Captain and a couple of Admins 

If they’d like help setting things up, nominate one person to be the Captain. The Captain creates the account, builds the task list, and invites the crew. It’s also worth adding the person in need as an Admin, along with one or two people from their wider circle who might want to add tasks or invite people. Admins have the same permissions as the Captain. Two or three is plenty. 

4. Think beyond the group 

Transport, meals, groceries, walking the dog. The best task lists go beyond what happens at group meetups and into the practical realities of everyday life. Think about what someone actually needs to get through the week and make sure those tasks are in there. 

5. Make it part of group culture 

The groups that do this best are the ones that treat it as standard practice. Someone is doing it tough, so the group pulls together. No fuss, no fanfare. Just people showing up for one of their own. And make sure to keep them connected — share updates, loop them into group news, let them know they’re still part of things even when they can’t be there in person. 

If you need any help getting your account set up, visit our FAQ page or email our support desk at. A real person will read your enquiry and get back to you.